Parish Council

There are  vacancies for two Councillors.  If you are interested, please contact our Parish Clerk, Natalie Hill.

finninghamparishclerk@gmail.com

As required by law, the details of the activities Parish Council will be published on this page, for all to see.

To start with, here is a list of all the Councillors

Tony Kilbee – Chairman

Mary Webb – Vice-Chairman

Councillors:

Catherine Winter

Jim Miller

James Black

Clerk to the Council    Natalie Hill

Contact:  finninghamparishclerk@gmail.com

To improve upload speeds, we are introducing the system by which you can now click on the title of the document below to view it.

Agenda

Agenda Parish Council Meeting July 2019

Agenda Parish Council Meeting June 2019

Agenda Parish Council Meeting May 2019

Agenda Parish Council Meeting April 2019

Agenda Extraordinary Meeting Feb 2019

Agenda Parish Council Meeting Dec 2018

Agenda Parish Council Meeting November 2018

Agenda Parish Council Meeting October 2018

Agenda Parish Council Meeting September 2018

Agenda Parish Council Meeting July 2018

Agenda Parish Council Meeting June 2018

Agenda Annual Parish Council Meeting May 2018

Agenda Annual Parish Meeting 2018

Agenda Parish Council Meeting March 2018

Agenda Parish Council Meeting February 2018

Agenda Parish Council Meeting November 2017

Agenda Parish Council Meeting October 2017

Agenda Parish Council Meeting June 2017

Agenda Annual Parish Council Meeting May 2017

Agenda Annual Parish Meeting 2017

Minutes

Minutes of the Parish Council Meeting June 2019

Minutes of the Parish Council Meeting May 2019

Minutes of the Parish Council Meeting April 2019

Minutes of the Annual Parish Meeting 2019

Minutes of the Parish Council Meeting March 2019

Minutes of the Parish Council Meeting January 2019

Minutes of the Parish Council Meeting Nov 2018

Minutes of the Parish Council Meeting October 2018

Minutes of the Parish Council Meeting May 2018

Minutes of the Parish Council Meeting April 2018

Minutes of Annual Parish Meeting 2018

Minutes of the Parish Council Meeting March 2018

Minutes of the Parish Council Meeting February 2018

Minutes of the Parish Council Meeting January 2018

Minutes of Extraordinary Parish Council Meeting January 2018

Minutes of the Parish Council Meeting November 2017

Minutes of the Parish Council Meeting October 2017

Minutes of the Parish Council Meeting September 2017

Minutes of the Parish Council Meeting April 2017


Minutes of the Parish Council Meeting Nov 2016

Minutes of Annual Parish Meeting 2016



Minutes of the Parish Council Meeting April 2017

Accounts & Audits

Annual Accounts Appendix 5

Annual audit documents 2017-18


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Minutes for the Parish Council meeting held on

Tuesday, 14th. March, 2017,

in St. Bartholomew’s Church, Finningham, starting at 7:32pm

Present:  Mr. A Kilbee, Mr. J. Miller, Mr. J. Black, Mr. J. Downie, and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk), Cllr Jane Storey, Cllr Roy Barker, Mr. James. Tanner and 7 members of the public.

 

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Visiting speakers

Mr. J. Tanner from Hollins, Architects, Surveyors & Planning Consultants, Framlingham talked to the council about a proposed development at Green Farm Yard.  It’s in the very early stages and wanted the Councils views in terms of the type and quantity of housing in this area.  It was shown there could be an area for communal use, whether this is a room, rather than a full village hall, or a wildlife area with a pond.  Points were made to Mr. Tanner about the water issue in the area already and concern that the current infrastructure wouldn’t be able to cope with extra properties.   Mr. Tanner was very helpful and open and asked for feedback from the Council.

Cllr Jane Storey spoke after Mr. Brownlie and offered to get Highways to help in terms of posts for the speedwatch signs. Due to elections on 4th May 2017 there will be no cabinet meeting due to being in election mode.

Cllr Roy Barker said that Mid Suffolk may no longer cut the grass that they have currently been doing and it could be given out for local companies to do.

There is no update on Moon Lane, Cllr. Barker was told that there have been more cars going to Moon Lane.  The footpaths at Westhorpe have been ploughed up.  The footpath at Saracens Hill is no more as it’s 10 year period is up.

Contributions by Members of the Public

Mr. A. Brownlie gave an update on the speed watch group.  There’s been 40 drivers over 35mph when the team have been out with the camera on the corner of the crossroads by the pub.  Commercial vehicles including couriers seem to be the majority of the speeding vehicles caught.  There are 3 signs out, on temporary posts, could these be put on more permanent posts?

Thanks are given to Mr. A. Kilbee for sorting out the loan of the equipment from Gislingham Parish Council for 3 out of 4 weeks each month.

Apologies and approval of absence

Mrs. D. Sewell gave her apologies for being unable to attend due to her husband receiving medical treatment.

Mrs. M. Webb gave her apologies for being unable to attend due to being on holiday.

Mr. A. Kilbee proposed and Mr. J. Miller seconded and it was agreed to accept these absences.

Approve minutes of the Parish Council meeting held on 14th. February, 2017

Mr. J. Black proposed, seconded by Mr. J. Miller and agreed that the minutes were a correct record and the Chairman then signed the minute book.

 

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 14th. February, 2017

Speed watch initiative – Gislingham PC have said they will loan the speed watch equipment 2 or 3 weeks of each month.

Defibrillator – The Clerk has completed the confirmation of grant form and supplied the Councils bank details to enable to receive the grant.  The Clerk still needs to contact UK Power Networks to see if being a Council whether anything can be done to reduce the quote of £2,562.00 + VAT to install a power supply.

The Chairman has looked into solar power units to power the defibrillator instead of getting a power supply through UK Power Networks.  Mrs. C. Winter has tweeted UK Power Networks in a hope of getting a response.

If any Councillors have anything they wish to share on the Council’s Facebook account, then please pass onto the Chairman for him to add onto Facebook.

Welcome to Finningham signs.  What are the prices of the gateways that the Councillors marked last month to price up. Have Glasdon got back to Mr J. Black with prices? There are 3 different designs and the Chairman wondered if these gates could be part of a road safety initiative.

The Great British Spring Clean – Friday 21st, Saturday 22nd & Sunday 23rd April 2017.  Who is going to organise each day and where is the ‘collection point’ for equipment.  Carried over to next meeting due to time constraints.

Chairman’s Report

The Chairman thanked Mrs. M. Webb for running last month’s meeting.  He endorses the idea of monitoring the Church heating system on both arrival and departure.  The Chairman has distributed the mowing rota for the year’s maintenance of the Churchyard and Cemetery but in spite of appeals in the Newsletter, no further volunteers have come forward.

The Chairman had a rather interesting situation where the family of a recently deceased person requested that he be buried next to his brother in a reserved plot in the Cemetery.  The plot was reserved by the wife of the brother.  With the help of Mr. Ian Jackson, who was conducting the burial it was established who had rights on the reserved plot and whether the recently deceased person could be buried in this reserved plot, which he could.  This leads to whether the Council should consider reservation plot markers again.

The Chairman attended a seminar by the Suffolk Preservation Society, which he will give details about at the next meeting.

To approve additional funds for the purchase a flag which can by flown on the flagpole at all times, rather than just using on special occasions.  During the meeting last month the cost of £56.54 + VAT was approved for the purchase of a St. George flag.  The price was incorrect and it is actually £66 + VAT for the flag and £9.95 + VAT for delivery.  A total of £75.95 + VAT.  Is the Council still happy to go ahead with this purchase?

Mrs. C. Winter proposed, seconded by Mr. J. Black and agreed to continue with the purchase of the St. George’s flag even with it costing a little bit more.

To discuss and approve to create a sub committee for the defibrillator install now the grant has been awarded. 

Mrs. C. Winter said she would be happy to be part of the sub committee along with her husband Mr. C. Winter and she thought Mrs. M. Webb would also be happy to be part of the sub committee.

The Council approved at the last meeting for a Councillor to attend the ‘Heritage Training’ on Tuesday 14th March 2017 at a cost of £40.  When the Clerk went to book this, it was offered to join the Suffolk Preservation Society for £30 per annum, and the training course would then be free. Therefore in the interest of public money expenditure the Chairman and Clerk used their powers to join for £30 rather than pay a one off £40 for this training.  Therefore could the Council approve this retrospectively.

Carried over to next meeting due to time constraints.

To approve the amended Equal Opportunities, Health & Safety and Child & Vulnerable Adult Protection policies.  With the help of Mr Winter, the policies presented last month have been amended to be more ‘current’.

Mr. J. Miller proposed, seconded by Mr. A. Kilbee and agreed to approve these amended policies.

 

To discuss and consider what the Council is able to do to help with the continued issue with sewage along Gislingham Road when there is heavy rainfall.  The clerk has received emails from residents along Gislingham Road stating that there were issues again with sewage coming up from the main hole covers when there’s heavy rain. Both the Clerk and the Chairman have been in contact with Anglian Water to see what is happening with regards to this issue.

The Clerk needs to contact Anglian Water and invite them to a Parish meeting for the village to share their concerns and views with the issue of foul water.

To discuss a pre-application of a proposed site at Gosford House to build a bungalow. The only details currently given show the proposed site next to Highview.

Carried over to next meeting due to time constraints.

Correspondence Received

A recycling Claim of £59.59 for the glass recycling bank is being processed

SALC have a new email address being admin@salc.org.uk .

Section 137 expenditure limit has been set for 2017 – 2018 at £7.57

 

Finance

Clerk’s report

Previous meeting, last balance reported was from 27/01/2017

Current account £3,092.82 (£450 unpresented cheque to Finn PCC) after then £2,642.82

Deposit account £3,313.36 41p bank interest

Balances as of 27/02/2017

Current account £2,642.82 (£84.64 uncleared cheques to) after then £2,558.16

Receipts since 29/01/17 – £0

Payments since 29/01/17 – £450 (uncleared cheques)

Deposit account £3,313.36

Requests for payment as listed below and to review matters coming forth.

Mrs. A. Kilbee proposed, seconded by Mr. J. Black and agreed to authorise the following payments

SPS – £30 – Annual membership to Suffolk preservation Society

FIELDENS – £87.96 – Service on the mower

LADYWELL ACCOUNTANCY SERVICES – £28 – PAYE service 2016-2017

N. HILL – £351.96 – clerks hours between 8/11/16 – 12/3/17

N. HILL – £30.30 – expenses

HMRC – £88.20 – PAYE

NEST – £8.89 – pension contribution, which is via DD

Totalling £625.31

 

Planning

To consider applications.  All planning applications received up to the date of the meeting will be discussed.

0610/17 –  Proposal T1 on application plan – Irish yew tree in front garden adjacent to drive – reduce in height to approx.. 3.5  – 4 metres and cut back hard/remove outer side branches, T2 on application plan – oak tree standing in rear garden – pollard at primary fork formation. T2 on application plan – coppice.  Yew Tree House, Church Lane, Finningham, IP14 4JB.

No comment by the Council

Decisions

GRANTED – 0083/17 – Planning permission.  Application of single storey side extension dwelling including rear conservatory following removal of existing garage and erection of new detached garage – revision to scheme approved under application reference 4005/16.  Farm View, Wickham Road, Finningham, IP14 4HT.

Questions to the Chairman

When the plans for Green Farm Yard are shared with the village, could it be canvassed to how Finningham goes forward so as many people as possible have a chance to share views etc.

Items to be discussed at the next meeting and included in the April’s agenda.

Grave markers for reserved plots in the Cemetery.

The Chairman then closed the meeting at 9.40pm

 

Minutes for the Parish Council meeting held on

Tuesday, 14th. February, 2017,

in St. Bartholomew’s Church, Finningham, starting at 7:30pm

Present:  Mrs. M. Webb, Mrs. D. Sewell, Mr. J. Miller, Mr. J. Black, Mr. J. Downie, and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) Cllr Roy Barker and no members of the public.
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Visiting speakers

Cllr Roy Barker said that with Mid Suffolk moving into Endeavour House in Ipswich, the Council will have a presence in Stowmarket, at 54 Ipswich Street, Stowmarket.

He reminded everyone that if they notice anything strange going on in the village to call 101 and tell the Police.  If they spot hare coursing, then to call 999.

There seems to be a problem where litter where council vehicles collecting litter are losing it from their vehicles due to not securing it properly.  Therefore is any litter is escaping from council vehicles, then to report to himself, with as much information as possible about the vehicle including it’s registration number. Roy.Barker@midsuffolk.gov.uk

He has tried to get an update on Moon Lane, but there is nothing to share.  There is an endorsement notice 1600187 on a large wooden cart lodge at Hilldrop, Wickham Road as it shouldn’t be there.

Contributions by Members of the Public

None

Apologies and approval of absence

Mr. A. Kilbee gave his apologies at the previous meeting as he knew he would be on holiday and unable to attend this meeting.

Mrs. M. Webb proposed and Mrs. D. Sewell seconded and it was agreed to accept this absence.

Approve minutes of the Parish Council meeting held on 10th. January, 2017

Mr. J. Miller proposed, seconded by Mrs. D. Sewell and agreed that the minutes were a correct record and the Vice Chairman then signed the minute book.

 

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 10th. January, 2017

Speed watch initiative – Has anyone seen the speed watch group in action?  Yes, 2 Councillors have seen them in action.

Defibrillator – A quote has come through from UK Power Networks of £2,562.00 + VAT to install a power supply, but this does not include a meter kiosk or hockey stick. The Clerk has chased about the grant application as there hasn’t been anything since the application was submitted.  Thank you to Mrs. C. Winter for the successful application of the grant.  The clerk is to question UK power networks if there’s a department that can help with getting a lower priced quote.

Letter to the occupier of Shadwell House regarding the trees – The Chairman has received a phone call with regards to this.  The Chairman was informed the trees are periodically checked for signs of danger but at this moment in time they are unable to do anything else about the matter.  It was agreed to send a letter in April to inquire about the current position in dealing with the trees.

Welcome to Finningham signs.  What are the prices of the gateways that the Councillors marked last month to price up.  A quote has been requested but no prices have been received yet.

Surgery at the Book Sale – Did anyone ask any questions to any Councillors?  No, nothing was asked.

The Chairman has set up ‘finningham parish council’ on Facebook.  Has anyone seen this?  No

Chairman’s Report

There was not one to share.

To discuss, consider and approve purchasing a flag which can by flown on the flagpole at all times, rather than just using on special occasions.  During the Chairman’s report last month, he suggested using the flagpole more, which the Council were in agreement with. The cost of a St. George flag is £56.54 + VAT.  A specially made one with the Finningham Sign or another design is £222.66 + VAT.

Mr. J. Downie proposed, seconded by Mr. J. Black and agreed to purchase the St. George’s flag.

 

To discuss, consider and potentially approve a payment of £80 to Finningham Church.  It’s believed that after the last Council meeting in the Church on 10th January 2017, not all the heaters were turned off. Therefore the Church have worked out that an additional amount of electric has been used to the value of £80.  The heaters that were not turned off were the pew heaters.  Can anyone remember turning these on or seeing a member of the public turning these on?  How do we ensure in the future, that all heating is turned off after the Council meeting and also that heating hasn’t been left on by others using the Church before the Councillors turn up for their meeting.

Mr. J. Black proposed, seconded by Mrs. D. Sewell and agreed to make this payment.  It was also agreed that 2 Councillors would check on entering the church for a meeting, that no heaters are on.  If any heaters are on, then Mr. D. Bell would be notified.  On leaving the Church after a meeting 2 Councillors will check that all heaters are turned off.

To discuss, consider and approve a Councillor attending the ‘Heritage Training’ on Tuesday 14th March 2017.  There is a cost of £40 for this training which covers recent changes in the heritage sector and informs Councillors on best practice when responding to heritage related applications.

Mrs. D. Sewell proposed, seconded by Mrs. C. Winter and agreed for Mr. A. Kilbee to attend this training course.

To approve the Equal Opportunities, Health & Safety and Child & Vulnerable Adult Protection policies.  Mrs. D. Sewell has kindly created these for the Council, as agreed last month, to enable the Council to apply for grants.

To carry over to the next meeting with amendments and additions.

The clerk needs to contact SALC about a template formal complaint procedure and to also ensure contractors used by the Council have public liability insurance. She also needs to check that the Church have a health and safety policy and also Public Liability insurance due to the Council holding their meetings in the Church.

To consider whether Finningham gets involved with ‘The Great British Spring Clean’ this year.  The ‘Community Clear Up Weekend’ is being promoted by the Government which takes place 3 – 5 March 2017.  There isn’t enough time to promote via the newsletter for the clean up weekend to be 3 – 5 March, so should Finningham consider another weekend to get people involved in a Spring Clean of the village?

The Council agreed that Finningham should get involved with ‘The Great British Spring Clean’ but to allow time to promote the date etc Finningham will do it Friday 21st, Saturday 22nd & Sunday 23rd April.

To consider a replacement tree warden within the village.  Ian Armstrong has resigned as the Village Tree Warden, therefore the Council need to consider a replacement.

It was suggested to put something in the newsletter about the vacancy and if anyone had expertise in this area and would like to be the tree warden.

To discuss, consider and approve for a service on the mover to be completed before the growing season.  The cost of this will be in the region of £120.

Mrs. M. Webb proposed, seconded by Mrs. D. Sewell and agreed for a service to be completed on the mower.

Correspondence Received

SALC has emailed with details of the new external auditors which comes into effect from 2017/2018 – 2021/2022.  The new external auditors will be PKF Littlejohn LLP and the expected fee for this service will be £200 a year.

S106 money to use towards outdoor sports equipment – MSDC have sent an offer letter to the Chairman.  Thank You needs to go to the Chairman for his time and effort with meeting with Gillian Hilder and completing the required grant application forms and also to Mrs. D. Sewell for creating the 3 policies, at short notice, to enable to grant application to be completed.

James Tanner from Hollins Architects, Surveyors & Planning consultants have sent an email as they are wishing to meet up with the Council with the possibility of re-developing the existing farm yard for residential use at Green Farm.  I have invited them to attend our next meeting on Tuesday 14th March 2017.  The Clerk is to email asking is he could bring site plans/map to enable the Councillors to see the area to be developed.

 

Finance

Clerk’s report

Previous meeting, last balance reported was from 29/12/2016

Current account £3,206.77 (£100 unpresented cheque)

Deposit account £3,312.95

Balances as of 27/02/2017

Current account £3,092.82 (£450 uncleared cheques to Finn PCC) after then £2,642.82

Receipts since 29/01/17 – £0

Payments since 29/01/17 – £113.95 (uncleared cheque & 1 approved payment from last month)

Deposit account £3,313.36 – 41p bank interest

Requests for payment as listed below and to review matters coming forth.

Mrs. M. Webb proposed, seconded by Mrs. D. Sewell and agreed to authorise the following payments

FPCC – £80.00 – Electric

J. LAWES – £4.64 – hinges & screws

Totalling £84.64

 

Planning

To consider applications.  All planning applications received up to the date of the meeting will be discussed.

None

Decisions

GRANTED 4943/16 – Listed building consent. Replace two 1970’s “Boulton & Paul” bedroom windows. The Old Bakery, Gislingham Road, Finningham, IP14 4HZ

GRANTED 4382/16 – Planning permission.  Application for variation of condition 12 following grant of planning permission under application 2451/13.  Green Farm, Wickham Road, Finningham, IP14 4HT

GRANTED – 4383/16  – Listed building consent.  Works to enable conversion of existing barn outbuildings to form single residential dwelling with garaging/stores.  Green Farm, Wickham Road, Finningham, IP14 4HT.

GRANTED – 4565/16 – Planning permission.  Erection of detached two bay cart lodge.  Green Farm, Wickham Road, Finningham, IP14 4HT

Questions to the Vice Chairman

No questions, just a comment from the Vice Chairman, Mrs. M. Webb apologising for her absence for the next meeting as she will be on holiday.  Mrs. D. Sewell also apologised that she will be unable to attend the next meeting.

 

Items to be discussed at the next meeting and included in the March’s agenda.

Policies

Notice Board

Spring Clean – who is going to organise it.

The Vice Chairman then closed the meeting at 9pm

 

Minutes for the Parish Council meeting held on

Tuesday, 10th. January, 2017,

in St. Bartholomew’s Church, Finningham, starting at 7:33pm

Present:  Mr. A. Kilbee, Mrs. M. Webb, Mrs. D. Sewell, Mr. J. Miller, Mr. J. Black, Mr. J. Downie, and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) and 11 members of the public.
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Visiting speakers

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Contributions by Members of the Public

Before the Chairman asked for Mr. A. Brownlie to address the Council he wanted to make the Council’s position on the Community Speed Watch clear.

The Chairman explained the Council has the responsibility to spend the money wisely and to the benefit of the Community at large.  There are certain rules to which it has to abide before it can allocate funds to any project or scheme. The Council are responsible to the maintenance of the Green, Churchyard & Cemetery.  Also to keep any trees which are on these areas in good health & remove any hazardous branches.  The recreational equipment also falls is under the Council.  Any expenditure considered by the Council has to be debated at open Council meetings so the public can participate.

The Council are all painfully aware that the speeding question is one that has to be addressed before there is a fatality in the village.

The Chairman’s own recommendation would be to borrow the equipment for a period of time and assess its efficacy before launching into the expenditure of purchasing the equipment.  Our neighbours at Gislingham are prepared to loan us theirs as they are not using it.  As Mr. Brownlie and his team are fully training, there is no reason why they could not start immediately.

Mr. Brownlie made his presentation to the Council.  He said he enquired reducing the speed limit near Rob Hall Corner and tried to get the local MP, Jo Churchill involved.  The cost of changing a speed limit would be around £5000.  Mr. Brownlie talked about the 13 accidents within the village, but due to an ambulance only attending on 1 occasion, then only 1 accident has officially been recorded.  Mr. Brownlie explained how the Community Speed Watch works, that letters are sent to people being caught over 35 mph. There are 4 approved sites as the sites have to follow certain criteria.

Another member of the public expressed their views of speeding traffic along Wickham Road by the railway bridge.

Another member of the public expressed the safety of the people in the village more important than potentially antagonising people if they are caught speeding in the village.

Mrs. C. Winter asked Mr. Brownlie the question how would it be known if using the equipment, borrowed from Gislingham is effective to reducing speeding in the village.  He replied that there are figures produced by the Police, based on information given to them on the amount of speeding motorists caught, and these figures show there’s a reduction in people caught speeding over a year period.

Mr. Brownlie informed the Council that 6 people of his team are trained with the potential of 2 more.

Mr. Brownlie wanted to share his Thanks to J.Lawes at Bacton who have kindly donated 6 brand new High Viz jackets.

The Chairman asked the Council if they support the Community Speed Watch Scheme and if they agree to borrow the equipment from Gislingham for a 3 month period.

Mr. J. Downie proposed and Mrs. M. Webb seconded and it was unanimously agreed that the Council support the Community Speed watch scheme and they should borrow the equipment for 3 months to see it’s impacted on reducing speed within the village and for people to travel at the speedlimits within the village.

The footpath warden didn’t have anything to report.

Apologies and approval of absence

Mr. J. Black running late due to trains from London, but arrived around 7.50pm.

Approve minutes of the Parish Council meeting held on 8th. November, 2016

Mrs. M. Webb proposed, seconded by Mrs. D. Sewell and agreed that the minutes were a correct record and the Chairman then signed the minute book.

 

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 8th. November, 2016

Speed watch initiative – Mr Brownlie has been invited to share plans and reasons behind wanting to purchase the equipment and why the Council are being asked for a contribution/donation of £500. Mr. Brownlie addressed the Council earlier in the meeting.

Defibrillator – Still waiting to hear back from the grant application and from EDF re cost of installing an electrical supply.

Letter to the occupier of Shadwell House regarding the trees – this has been sent, but as yet, no response.  It was suggested to speak to SALC and using their legal service, see what the cost of sending out a letter via a solicitor would be.

Any update on the Welcome to Finningham signs.  The Clerk has e-mailed the Clerk of Stowupland about their new village signs to see if they needed permission.  They did not seek planning permission. Mr. J. Black has been in correspondence with Mr David Irving, Temporary Highway Engineer at SCC.  He has given options of how the Council can install these gateways, whether it’s through SCC or the Council applies for a licence to install themselves using an Approved Contractor.

Has there been any feedback/comments on the article in the newsletter around what the Parish Council does and how it spends its money?  This never made the newsletter before Christmas, but it’s now in the current newsletter which has recently been sent to all households in the village.  Mrs. D. Sewell was praised for her article in the newsletter. There has been no feedback.

Building supplies left on the Green whilst work is being carried on a property nearby – has anyone been able to speak to the owners/workmen to ensure the Green is left in the same condition as it was found?  The Chairman has said the owner is aware of their responsibility and that gutter drainage is being routed away from the Green.

Chairman’s Report

The Chairman said he would like to re-introduce the surgery at the Book Sales held at the Church once a month.  As a number of Councillors are regular attenders at the Book Sales, it should not be difficult to man this.

The key safe for the secure shed is now installed.  The key for the secure shed hasn’t be placed inside as yet, just to see if the key safe attracts any attention.  At this time of year, the equipment isn’t needed.

The Council have been following the recommendation of Flying the Union Flag from the pole on certain dates, but these dates are few and far between.  Therefore could the flagpole be utilised more and fly different flags in between the ‘special’ dates.  The Councillors thought it was a good idea, therefore prices will be obtained for different flags.

The Chairman gives his apologies for his absence at the meeting in February due to visiting family in South Africa.  He has asked Mrs. M. Webb, Vice Chairman to hold the reins .  Mrs. M. Webb said she would and she also shares her apologies for not being able to make the meeting in March due to being on holiday.

To discuss, consider and approve making a contribution to the Friends of Finningham Speed Camera initiative or to purchase the equipment on their behalf using their current donations.

This item was already discussed earlier in the meeting.

To make a final decision on whether to approve if the Parish Council should have a Facebook page/account.  Who is happy and willing to run this, if approved? Mr. A. Kilbee proposed, seconded by Mrs. D. Sewell and agreed for Finningham Parish Council to have a Facebook account.  Both Mr. A. Kilbee and Mrs. D. Sewell will set this up and be administrators.

To discuss, consider and approve replacing the current notice board.  The current notice board has quite a lot of rotten wood, to the extend that one of the hinges on the door has completely come away from the wooden frame. The Chairman has completed a quick fix to secure the door back to the hinge.  The Chairman has looked at replacement costs, an Oak notice board would cost £1,300, an aluminium backed one would cost £853.50 which would take 9 A4 sheets x 2.  This needs to be looked into further before a final decision and potential purchase is made.

To discuss and approve whether the Council create and adopt policies for the following areas – Equal Opportunities, Health & Safety, Child & Vulnerable Adult Protection and Environmental.  Without these, the Council will be unable to apply for grants via MSDC or other Council based grants.  Without these, The Chairman isn’t able to submit the grant application for a grant for money to put towards replacing the slide and swings.  If approved, who is able to willing to complete these?  Mrs. D. Sewell proposed, seconded by Mr. A. Kilbee and agreed that Mrs. D. Sewell will complete these policies for the Council to enable grants to be applied for.

Correspondence Received

The Neighbourhood Planning Bill, currently passing through Parliament, brings with it the promise of improvements in clarity about the status and timing of the impact of neighbourhood planning system. It proposes automatic effect of neighbourhood plans accepted at a referendum, without the need for adoption by the local planning authority (LPA). Also, emerging neighbourhood plans must be taken account of by the LPA where they are post-examination and as far as they are material to an application under consideration.

The precept form needs to be signed, based on the agreed and approved precept figure set at the last meeting.

SALC has shared their provisional annual membership fees for 2017-2018.  SALC are increasing their fees by 3% so the annual fee will be around £243.70 but the final figure which is based on electoral figures will be sent out at the beginning of April. 2016-2017 membership fee was £236.98.

UK Power Networks – Do you or someone you know need extra support during a power cut?  Although power cuts don’t happen very often when they do they can be worrying.  UK Power Networks is the electricity network and it proves a ‘Priority Services Register’ for people who might need extra help in a power cut.
You can find more details and register by visiting www.ukpowernetworks.co.uk/prioritysupport or by calling 0800 169 9970.

Police & Crime Commissioner for Suffolk – A Fairer share for Suffolk – read his assessment on www.suffolk-pcc.gov.uk and then email fairshareforsuffolk@suffolk.pnn.police.uk by Friday 20th January 2017.

 

Finance

Clerk’s report – following on from approval at the last meeting, to allow pensions payments to come out of the current account, a bank mandate needs to be signed by 2 signatories on the bank account to allow this to happen.

Previous meeting, last balance reported was from 28/10/2016

Current account £4,101.22 (£63 unpresented cheque for key safe)

Deposit account £3,312.95

Balances as of 29/12/2016

Current account £3,206.77 (£100 unpresented cheque)

Receipts since 26/09/16 – £0

Payments since 26/09/16 – £894.45 (uncleared cheque & approved payments from last month)

Deposit account £3,312.95 –

Requests for payment as listed below and to review matters coming forth.

Mrs. D. Sewell proposed, seconded by Mrs. M. Webb and agreed to authorise the following payments

MISS. N HILL – £13.95 – Expenses

FPPC – £300 – Cutting of the rough grass in the churchyard

FPPC – £150 – Hiring of the church

Totalling £463.95

 

Planning

To consider applications.  All planning applications received up to the date of the meeting will be discussed.

4384/16 – Green Farm, Wickham Road, Finningham, IP14 4HT

Works to enable to conversion of existing barn outbuildings to form single residential dwelling with garaging/stores (variation of listed building consent 1433/14.

4382/16 – Green Farm, Wickham Road, Finningham, IP14 4HT

Application for variation of condition 12 following grant of planning permission under application 2451/13.  Change of use and works to enable conversion of existing barn and outbuildings to form of single residential dwelling with garaging/stores. Erection of new entrance gates.

4565/16 – Green Farm, Wickham Road, Finningham, IP14 4HT

Erection of detached two bay cart lodge.

4943/16 – The Old Bakery, Gislingham Road, Finningham, IP14 4HZ

Replace two 1970’s “Boulton & Paul” bedroom windows.

The Council had no comments on any of the above applications.

Decisions

GRANT – 4005/16 – Farm View, Wickham Road, Finningham, IP14 4HT

Erection of a single storey side extension to dwelling including rear conservatory following removal of existing garage and erection of new a detached garage

Any member of the public wanting specific details of any plans should contact the clerk beforehand.

GRANT – 4261/16 – Hilldrop, Wickham Road, Finningham, IP14 4HT

Retention and completion of existing storage building.

DO NOT WISH TO OBJECT – 4709/16 – Lautrec, Gislingham Road, Finningham, IP14 4HY

Lift canopy of Weeping Willow over garden to approx. 4m to improve light, remove 2x limbs overhanging neighbours garden to north to improve light, shorten overextended limb to north west by approx. 4m to reduce loading.

Questions to the Chairman

None.

 

Items to be discussed at the next meeting and included in the February’s agenda.

The cost of a legal letter via SALC.

More information on a replacement notice board.

The Chairman then closed the meeting at 9.24pm

 

Minutes for the Parish Council meeting held on

Tuesday, 8th. November, 2016,

in St. Bartholomew’s Church, Finningham, starting at 7:30pm

Present:  Mr. A. Kilbee, Mrs. D. Sewell, Mrs. M. Webb, Mr. J. Downie, and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) and 1 member of the public.

 

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Visiting speakers

None

Contributions by Members of the Public

The footpath warden shared that she hasn’t been able to walk the paths in Finningham due to breaking her arm, but if anyone had any issues/concerns with the footpaths to let her know.

Apologies and approval of absence

Mr. J. Black & Mr. J. Miller sent their apologies as they were unable to attend the meeting.

Mrs. D. Sewell proposed, seconded by Mrs. C. Winter and agreed to accept the absences.

Approve minutes of the Parish Council meeting held on 11th. October, 2016

Mrs. M. Webb proposed, seconded by Mr. J. Downie and agreed that the minutes were a correct record and the Chairman then signed the minute book.

 

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 11th. October, 2016

Defibrillator – has the form been completed to apply for the grant? – No as figures relating to ambulance time responses were needed to complete the form before it could be submitted.

Letter to the occupier of Shadwell House regarding the trees – It was suggested to include a copy of a solicitors letter, where the issue of the trees was trying to be dealt with.

Any update on the Welcome to Finningham signs – no update.

Have there been any feedback/comments on the article in the newsletter around what  the Parish Council does and how it spends its money? – The article didn’t make the newsletter, therefore it will go in the next issue.

Chairman’s Report

The Chairman reported that he has been moving equipment into the new metal storage unit.  It should be able to accommodate the Friends of Finningham marques if a mezzanine is erected inside, which the Friends of Finningham are looking to sort out..

The Chairman is still completing the forms to obtain the S106 money which can be used towards outdoor play equipment only.  Planning approval may have to be obtained.  Looking at the prices of a outdoor table tennis table and safety matting, the S106 money of £1,407.07 wouldn’t cover all of this and the Council may have to put £650 to cover the shortfall. The question was asked of the Council whether they would be happy to use reserves to cover this, which they are.  Approval will be obtained, once confirmation of the grant has been give.

With regards to the grant to help replace the slide and swings, the grant would only cover a third of the total cost which is around £10,000. Cllr Jane Storey said she could potentially give £3000, therefore there is still a difference of around £3000, which the Council would have to either pay or find another source to pay this.

The monthly coffee and book sale are now established and maybe it’s worth a try again to have a PC surgery to share what the Parish Council do.

To discuss and consider having a bus shelter in the village. Were there any more responses for the Council to consider following the final piece in the newsletter from Mrs. M. Webb asking for views. Nothing else has come from the newsletter so it was unanimously agreed not to continue due to lack of interest.

To discuss, consider and approve making a contribution of the Friends of Finningham Speed Camera initiative.

Friends of Finningham have put in £500, Mr. A. Brownlie is looking to raise £500 and looking to Finningham Parish Council for £500.  The Parish Council would like more information before making a decision.  Therefore it was suggested to invite Mr. A. Brownlie and the rest of the people working on this to do a presentation at the next meeting in January 2017.

To consider and discuss whether the Parish Council should have a Facebook page/account. The Chairman should have feedback on how Gislingham PC run their Facebook account.  Who is happy and willing to run this, if approved?  The only information found out was that the Clerk of Gislingham PC ran the Facebook page. So will carry over to the next meeting to make a final decision.

To discuss and approve the pension contribution that the Council have to make to their employee, the Clerk.  Contributions have to be made via the Councils bank account.  Qualifying earnings cannot be used to work out contributions due to the Clerks earning being less than the threshold.  Therefore contribution is worked out using certification, of which there are 3 tiers.  Tier 1 – pensionable earnings of the worker’s basic pay.  Tier 2 – pensionable earnings must be at least 85% of total earnings (including commission, bonuses & overtime).  Tier 3 – pensionable earnings to include basic pay, commission, overtime & bonuses. Mrs. M. Webb proposed, seconded by Mrs. C. Winter and agreed to make pension contributions using the tier 1 option.

To finish discussing and approve the budget and precept for 2017-2018

Mr. A. Kilbee proposed, seconded by Mrs. D. Sewell and agreed to increase the precept by 3% to £6,695 for 2017-2018.

Correspondence Receive

Precept Consultation. SALC shared that potentially Government could introduce automatic referendums if they deem precept increases to be ‘excessive’ regardless of the parish being in agreement of the increase.

Traffic lights at the crossroads by The White Horse pub.  It was felt they were not needed as very little work was being carried out and whether the Parish Council could do anything to help to have these temporary traffic lights be removed.

Faulty defibrillators – Government have issued a warning around 2 types of machines, manufactured by Physio-Control that are potentially faulty.

MSDC were disappointed that the Council didn’t want to be part of the housing survey.  They wanted to talk to the Clerk or Chairman to try and understand why and explain the benefit of having the village complete the survey.  After attempts by the Clerk to speak to the person in question they were given the Chairman’s number.  The Chairman never received a call.

It has been reported to Highways about the trees/hedging opposite The Old Bakery.  As yet, there has been no response.

MSDC should be sending the new electoral register via email to the Clerk by the end of the year.

 

Finance

Clerk’s Report

Previous meeting, last balance reported was from 26/9/2016

Current account £5,126.08 (7 cheques totalling £1,454.32 not yet presented, once presented balance will be £3,671.76)

Deposit account £3,312.54

Balances as of 28/10/2016

Current account £4,101.22 (£63 unpresented cheque for key safe)

Receipts since 26/09/16 – £665.01 (glass recycling credit and refund of VAT)

Payments since 26/09/16 – £1,689.96 (uncleared cheques & approved payments from last month)

Deposit account £3,312.95 – £0.41 interest

Requests for payment

Mrs. D. Sewell proposed, seconded by Mrs. C. Winters and agreed to authorise the following payments:

MISS N. HILL – £527.45 – Salary

MISS. N. HILL – £31.30 – Expenses

HMRC – £131.80 – PAYE

MR. A. KILBEE – £20.90 – Travel expenses

MR. A BROWNLIE – £120 – 2 x cuts of the Green

FRIENDS OF FINNINGHAM- £100 – Annual donation of use of website and magazine

Totalling £931.45

Planning

To consider applications –

None to consider.

Decisions & to consider planning matters coming forth.

No decisions to share

Questions to the Chairman

The 30mph road sign along Westhorpe Road is still bent over and hasn’t been righted/replaced.

There is concern that building supplies have been left on parts of The Green and the grass wont be made good afterwards.

 

Items to be discussed at the next meeting and included in the January’s agenda.

Apart from what has been mentioned earlier, a replacement notice board needs to be discussed due to the poor state of repair of the current one.

The Chairman then closed the meeting at 9.00pm

 

 

Minutes for the Parish Council meeting held on

Tuesday, 8th. November, 2016,

in St. Bartholomew’s Church, Finningham, starting at 7:30pm

Present:  Mr. A. Kilbee, Mrs. D. Sewell, Mrs. M. Webb, Mr. J. Downie, and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) and 1 member of the public.

 

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Visiting speakers

None

Contributions by Members of the Public

The footpath warden shared that she hasn’t been able to walk the paths in Finningham due to breaking her arm, but if anyone had any issues/concerns with the footpaths to let her know.

Apologies and approval of absence

Mr. J. Black & Mr. J. Miller sent their apologies as they were unable to attend the meeting.

Mrs. D. Sewell proposed, seconded by Mrs. C. Winter and agreed to accept the absences.

Approve minutes of the Parish Council meeting held on 11th. October, 2016

Mrs. M. Webb proposed, seconded by Mr. J. Downie and agreed that the minutes were a correct record and the Chairman then signed the minute book.

 

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 11th. October, 2016

Defibrillator – has the form been completed to apply for the grant? – No as figures relating to ambulance time responses were needed to complete the form before it could be submitted.

Letter to the occupier of Shadwell House regarding the trees – It was suggested to include a copy of a solicitors letter, where the issue of the trees was trying to be dealt with.

Any update on the Welcome to Finningham signs – no update.

Have there been any feedback/comments on the article in the newsletter around what  the Parish Council does and how it spends its money? – The article didn’t make the newsletter, therefore it will go in the next issue.

Chairman’s Report

The Chairman reported that he has been moving equipment into the new metal storage unit.  It should be able to accommodate the Friends of Finningham marques if a mezzanine is erected inside, which the Friends of Finningham are looking to sort out..

The Chairman is still completing the forms to obtain the S106 money which can be used towards outdoor play equipment only.  Planning approval may have to be obtained.  Looking at the prices of a outdoor table tennis table and safety matting, the S106 money of £1,407.07 wouldn’t cover all of this and the Council may have to put £650 to cover the shortfall. The question was asked of the Council whether they would be happy to use reserves to cover this, which they are.  Approval will be obtained, once confirmation of the grant has been give.

With regards to the grant to help replace the slide and swings, the grant would only cover a third of the total cost which is around £10,000. Cllr Jane Storey said she could potentially give £3000, therefore there is still a difference of around £3000, which the Council would have to either pay or find another source to pay this.

The monthly coffee and book sale are now established and maybe it’s worth a try again to have a PC surgery to share what the Parish Council do.

To discuss and consider having a bus shelter in the village. Were there any more responses for the Council to consider following the final piece in the newsletter from Mrs. M. Webb asking for views. Nothing else has come from the newsletter so it was unanimously agreed not to continue due to lack of interest.

To discuss, consider and approve making a contribution of the Friends of Finningham Speed Camera initiative.

Friends of Finningham have put in £500, Mr. A. Brownlie is looking to raise £500 and looking to Finningham Parish Council for £500.  The Parish Council would like more information before making a decision.  Therefore it was suggested to invite Mr. A. Brownlie and the rest of the people working on this to do a presentation at the next meeting in January 2017.

To consider and discuss whether the Parish Council should have a Facebook page/account. The Chairman should have feedback on how Gislingham PC run their Facebook account.  Who is happy and willing to run this, if approved?  The only information found out was that the Clerk of Gislingham PC ran the Facebook page. So will carry over to the next meeting to make a final decision.

To discuss and approve the pension contribution that the Council have to make to their employee, the Clerk.  Contributions have to be made via the Councils bank account.  Qualifying earnings cannot be used to work out contributions due to the Clerks earning being less than the threshold.  Therefore contribution is worked out using certification, of which there are 3 tiers.  Tier 1 – pensionable earnings of the worker’s basic pay.  Tier 2 – pensionable earnings must be at least 85% of total earnings (including commission, bonuses & overtime).  Tier 3 – pensionable earnings to include basic pay, commission, overtime & bonuses. Mrs. M. Webb proposed, seconded by Mrs. C. Winter and agreed to make pension contributions using the tier 1 option.

To finish discussing and approve the budget and precept for 2017-2018

Mr. A. Kilbee proposed, seconded by Mrs. D. Sewell and agreed to increase the precept by 3% to £6,695 for 2017-2018.

Correspondence Received

Precept Consultation. SALC shared that potentially Government could introduce automatic referendums if they deem precept increases to be ‘excessive’ regardless of the parish being in agreement of the increase.

Traffic lights at the crossroads by The White Horse pub.  It was felt they were not needed as very little work was being carried out and whether the Parish Council could do anything to help to have these temporary traffic lights be removed.

Faulty defibrillators – Government have issued a warning around 2 types of machines, manufactured by Physio-Control that are potentially faulty.

MSDC were disappointed that the Council didn’t want to be part of the housing survey.  They wanted to talk to the Clerk or Chairman to try and understand why and explain the benefit of having the village complete the survey.  After attempts by the Clerk to speak to the person in question they were given the Chairman’s number.  The Chairman never received a call.

It has been reported to Highways about the trees/hedging opposite The Old Bakery.  As yet, there has been no response.

MSDC should be sending the new electoral register via email to the Clerk by the end of the year.

 

Finance

Clerk’s Report

Previous meeting, last balance reported was from 26/9/2016

Current account £5,126.08 (7 cheques totalling £1,454.32 not yet presented, once presented balance will be £3,671.76)

Deposit account £3,312.54

Balances as of 28/10/2016

Current account £4,101.22 (£63 unpresented cheque for key safe)

Receipts since 26/09/16 – £665.01 (glass recycling credit and refund of VAT)

Payments since 26/09/16 – £1,689.96 (uncleared cheques & approved payments from last month)

Deposit account £3,312.95 – £0.41 interest

Requests for payment

Mrs. D. Sewell proposed, seconded by Mrs. C. Winters and agreed to authorise the following payments:

MISS N. HILL – £527.45 – Salary

MISS. N. HILL – £31.30 – Expenses

HMRC – £131.80 – PAYE

MR. A. KILBEE – £20.90 – Travel expenses

MR. A BROWNLIE – £120 – 2 x cuts of the Green

FRIENDS OF FINNINGHAM- £100 – Annual donation of use of website and magazine

Totalling £931.45

Planning

To consider applications –

None to consider.

Decisions & to consider planning matters coming forth.

No decisions to share

Questions to the Chairman

The 30mph road sign along Westhorpe Road is still bent over and hasn’t been righted/replaced.

There is concern that building supplies have been left on parts of The Green and the grass wont be made good afterwards.

 

Items to be discussed at the next meeting and included in the January’s agenda.

Apart from what has been mentioned earlier, a replacement notice board needs to be discussed due to the poor state of repair of the current one.

The Chairman then closed the meeting at 9.00pm

 

Proof or Audit for this year.

conclusion-of-audit-finpc

 

Minutes for the Parish Council meeting held on

Tuesday, 11th. October, 2016,

in St. Bartholomew’s Church, Finningham, starting at 7:33pm

Present:  Mr. A. Kilbee, Mrs. D. Sewell, Mrs. M. Webb, Mr. J. Downie, Mr. J. Miller and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) and Cllr Roy Barker

 

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Visiting speakers

Cllr Roy Barker reported that the footpath closures are still in consultation.  He doesn’t have any extra news to share on the former middle school in Bacton.  The question was asked of Cllr Barker whether any conditions re The Green were included in the granting of planning permission of Green Farm Barn. He said he would look into it but doubts it.

Cllr Barker shared that MSDC and Babergh Council will be moving into Endeavour House, Ipswich.  Potentially there maybe a hub within Mid-Suffolk so people won’t have to travel to Endeavour House.

It was also shared there was an enforcement notice on a residential caravan within the village.

Cllr Barker was made aware by the Council that ruts along the footpath around Eastlands is still a problem making it hard to walk it.

Contributions by Members of the Public

There were no members of the public.

Apologies and approval of absence

Mr. J. Black was unable to attend the meeting.

Mr. A. Kilbee proposed, seconded by Mrs. D. Sewell and agreed to accept the absence.

Approve minutes of the Parish Council meeting held on 13th. September, 2016

Mr. J. Downie proposed, seconded by Mrs. C. Winter and agreed that the minutes were a correct record and the Chairman then signed the minute book.

Approve minutes of the Extraordinary Parish Council meeting held on 4th. October, 2016

Mrs. D. Sewell proposed, seconded by Mrs. M. Webb and agreed that the minutes were a correct record and the Chairman then signed the minute book.

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 13th. September, 2016

Mrs C. Winter regarding the defibrillator – The grant form needs to be completed with the Chairman and Clerk as it’s believed some of the questions on the grant form only the Chairman or the Clerk knows the answers to.  They will arrange between them when they can meet up to complete.

The clerk was unable to attend the training approved on 13th September, therefore the approval can carry forward to the next clerks information and networking training day.

Letter to the occupier of Shadwell House regarding the trees – This has yet to be completed but it was agreed it needs to be established whether the occupier is dealing with the issue that has been raised in 2 letters written to them.

Mrs. M. Webb, bus shelter – Mrs. Webb has had 1 response since putting something in the newsletter.  She will put a final call out in the upcoming newsletter to allow everyone to respond if they want to before the Council make a final decision.

Chairman’s Report

The Chairman wanted to thank all of those who have given up their time and energy to assist in keeping the Churchyard and Cemetery tidy during the summer months.

The Chairman wanted to thank Mr John Sewell on behalf of the Council for helping to erect the new security shed for the Council’s maintenance equipment. The move of the equipment from Mr. J. Downie’s house to the shed can then happen once the safe-keeping of the key is resolved.

The Chairman shared that he received a call from a concerned resident about the state of the potholes in Gislingham Road and the flooding there (at the intersection of the B1113).  This gentleman stated he has been clearing the run-off channels himself, but feels he can no longer continue doing this and asked if the Council could ask for volunteers.

The first part of the application for the S106 money and the Grant for the play equipment has been sent to Gillian Hillier.  Hopefully more ideas on accessing funds will be gained when the Chairman attends a Grants Seminar on 19th October in Lavenham.

The Council did not obtain Planning Permission to have work done on the oak trees on the Green prior to it going ahead.  It has been checked with the appropriate department of MSDC and we do not have to apply to remove dead and/or dangerous branches.  Thanks to our clerk for bringing this to the Chairman’s attention.

To discuss and consider the approval of the purchase of a heavy duty digital lock safe.  Now the new metal container has been erected, there are only 2 keys for this.  As there are more than 2 people who need to gain access, it’s thought a digital lock safe is attached to the unit, where a key is then kept inside.  Therefore people who need to have access to the unit, can.  The Chairman would then keep the other key. The cost is £44 + VAT & £8.50 shipping.

Mrs. D. Sewell proposed, seconded by Mrs. C. Winter and agreed to purchase the digital lock safe and to not position it in an obvious place.

To discuss, consider and approve whether to create a simple document to explain to everyone in the village the purpose of the Parish Council and what it can and can’t do and also where and how the precept is spent.

After discussion it was agreed for a simple document to be produced.  Mrs. D. Sewell has offered to do this and to put it in the next newsletter.  Mrs. D. Sewell said can refer to her notes from her Councillor training course.

To consider and discuss whether the Parish Council should have a Facebook page. Other Councils do and could this be a different way of sharing information with people within the village. i.e. Gislingham Parish Council shared the recent notification of the road closures along the B1113 at the end of October. If the Council agree to this, should it be the Clerk that manages this?

The Chairman will speak to Gislingham PC to see who manages their account and also does it cause any issues.  This can then be shared at the next meeting to allow the Council to approve whether or not to set a Facebook account up.  Mrs D. Sewell said she will speak to Mr. J. Black to see whether he would be happy to run the account if the Council decide to go ahead with it next month.

To discuss the budget for next year and to consider what the precept should be set at. This needs to take into consideration what the Council are currently wishing to purchase, new slide and swing set (a grant may be obtained to cover all or majority of the cost), defibrillator (again a grant is being sort to cover a lot of this cost), Welcome to Finningham road signs, maintenance of the trees on the Green, a replacement notice board and potentially needing to put some money towards the sports equipment that may be purchased with the S106 money that the Council have available to it.

The budget was discussed and slight amendments made to the provisional budget to consider and approve at the next meeting.

To discuss and consider the Council replacing the Notice Board which is opposite the White Horse pub. It has been noticed that this wooden Notice Board has seen better days and is in need of replacing.  Should the Council go for another wooden one, or consider a different material which may be longer lasting, but looks like wood to fit in with the surroundings.

It was discussed that a new Notice will be needed in the future, but the Council felt the budget may not allow this to happen in the next budget year.

 To accept and approve the Annual Return from the external auditors, BDO. Issues arising report – Minor issues – Figure in box 1 of current year’s figures does not agree by £1 to the figure in box 7 on the last years audited annual return.  Minor issue – The smaller authority must implement the recommendations made by the internal auditor to improve the financial systems.(This is where the Council need to have it’s money in reserves in line with the policy set by the Council, which has been addressed).  Minor issue – fixed assets included at a valuation – all assets should be included at cost and not be revalued. The cost value of assets is not expected to change unless an asset is ever disposed of or scrapped. Therefore the Clerk needs to re-do the asset register with the values of cost, rather than the values that it would be to replace the items, if needed.

Mrs. D. Sewell proposed, seconded by Mr. J. Downie and agreed to accept the Annual Return and the minor issues detailed in the report.

To discuss, consider and approve helping Bacton and the surrounding cluster of villages with a housing needs survey.  MSDC and CAS will collate the survey, the only cost to Finningham Parish Council will be printing and potential postage costs, unless we are able to distribute the survey in the village ourselves. Once completed, where could people return there forms so they could be collected, to be able to send back in one batch?

Mr. J. Downie proposed, seconded by Mrs. D. Sewell and agreed not to continue with this survey.

Correspondence Received

Renewal of the ICO has been confirmed with a certificate of the Council’s cover.

Recycling claim of £42.50 will be paid into the bank account by 13th October.

VAT claim has been processed, awaiting confirmation and the money to be paid into the bank account.

Highways have emailed re the leaning tree on the BT line along Wickham Road, Finningham. ‘If a private tree is leaning on a cable then we would suggest contacting the relevant utility operator’.

Invite to visit the recycling centre at Gt. Blakenham on one of the following dates. Wednesday 30th November 6pm – 8pm, Saturday 3rd December 10am – 12pm, Thursday 8th December 10am – 12pm or Monday 12th December 2pm – 4pm.  Would the Council like me to book any of these dates for the Council to visit this centre?

Halloween Posters created by the Police have been sent via email to enable people to print for themselves, or to forward to anyone that may find the need to use one of these posters.

As already emailed out, temporary road closure of the B1113 between 24th October 2016 and 4th November between 7pm and 5am.

OneSuffolk website service is no longer free but the Chairman has now able to use the old website, so will continue to use this, rather than using the OneSuffolk site that was suggested to use.

Finance

Clerk’s Report

Previous meeting, last balance reported was from 26/8/2016

Current account £2,747.49 (£167.20 & £5.50 not yet presented, once presented balance £2,2574.79)

Deposit account £3,312.54

Balances as of 26/9/2016

Current account £5,126.08 (7 cheques totalling £1,454.32 not yet presented, once presented balance will be £3,671.76)

Receipts since 26/08/16 – £3,250 (the 2nd part of the precept)

Payments since 26/08/16 – £871.41

Deposit account £3,312.54

Requests for payment

Mrs. M. Webb proposed, seconded by Mrs. D, Sewell and agreed to authorise the following payments:

MSDC – £55.64 – annual play inspection 2016

MR. A BROWNLIE – £180 – 3 x cuts of the Green

REECE SAFETY PRODUCTS LTD – £63 – digital lock safe

Totalling £298.64

Planning

To consider applications –

4005/16 – Erection of a single storey side extension to dwelling including rear conservatory following removal of existing garage and erection of a detached garage. Farm View, Wickham Road, Finningham, IP14 4HT.

4052/16 – Leaning unbalanced Oak tree to pollard. Oversized oak tree to reduce to 30%. Cherry tree shading various other well established trees and roots causing trip hazard requires felling. Martins, Church Lane, Finningham, IP14 4JB

The Council have no issues with these applications.

Decisions & to consider planning matters coming forth.

3332/16 DOES NOT WISH TO OBJECT – Trim branches on mature Walnut Tree.  Hollis House, Wickham Road, Finningham, IP14 4HT

Questions to the Chairman

Who owns the land & property on the corner opposite the Old Bakery, Gislingham Road?  Some of the hedge has been cut back, but other parts haven’t and it’s sticking out into the road.  It was unknown who owns the property, but the Clerk said she would make Highways aware of the hedging.

Items to be discussed at the next meeting and included in the November’s agenda.

Nothing extra was shared.

The Chairman then closed the meeting at 9.44pm

 

Minutes for the Extraordinary Parish Council meeting held on
Tuesday, 4th. October, 2016,
in St. Bartholomew’s Church, Finningham, starting at 7:31pm

Present:    Mr. A. Kilbee, Mrs. D. Sewell, Mrs. M. Webb, Mr. J. Downie, Mrs. C. Winter & Mr. J. Black (late due to train)
In attendance:   Miss. N. Hill (Clerk) and no members of the public

16.117   Apologies and approval of absence.
Mr J. Miller did not attend nor send his apologies.

16.118   To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.
Nothing from any of the Councillors.

16.119   To consider, discuss and approve the renewal of the Council’s insurance.
Premium has been £379.82 for the last 5 years.
The renewal price per year the next 5 years has been quoted at £363.36, but this doesn’t include the additional items that have been purchased over the last 18 months or the salt, dog & litter bins.
These are council laptop, metal storage container, flagpole, additional play equipment (springy cow) and the picnic bench.
The quote to cover the additional items and also all the bins is £442.44 a year, for the next 5 years.
The breakdown of premiums for the bins is:

7 x salt bins value £550.00 – 5 year LTU £3.92
3 x litter bins value £375.00 – 5 year LTU £2.67
9 x dog litter bins value £675 – 5 year LTU £4.81

Totally £11.40, so if the bins are not insured then the premiums will come down to £431.04.   Note the excess will be £100.
After consideration and discussion it was unanimously agreed not to insure the bins, but it was right for the Council to insure the additional items that have been purchased for the last 18 months.
Mrs. M. Webb proposed, seconded by Mr. J. Downie and agreed to continue with the insurance with CAS and opt for the annual premium of £431.03 for the next 5 years and to not have the bins (salt, litter or dog) insured.

16.120   Finance

Request for payment for the renewal of the Council insurance.
£431.03 renewal for 1 year and set at this price for the next 5 years.
Mrs. D. Sewell proposed, seconded by Mr. A. Kilbee and agreed for this payment to be made.

16.121   Questions to Chairman
There were no questions to the Chairman but the Chairman wanted to make a comment about John and himself erecting the metal container in the cemetery and how look it looks and out of the way in the corner of the cemetery.

16.12   Items to be discussed at the next meeting and included in the October agenda.
Nothing extra was suggested from the previous meeting.

The Chairman then closed the meeting at 8.12pm

 

Minutes for the Parish Council meeting held on
Tuesday, 13th. September, 2016,
in St. Bartholomew’s Church, Finningham, starting at 7:36pm

Present: Mrs. M. Webb, Mr. J. Downie, and Mrs. C. Winter
In attendance: Miss. N. Hill (Clerk) and Cllr Jane Storey

16.96   Visiting speakers
Cllr Jane Storey reported that she has been at a cabinet meeting earlier that day where speed limits were discussed. If parishes ask for a change of speed limit, it’s down to the local councillor, herself and SCC. She advised that SCC have a speed limit policy, where they have a pre-filled form to show what’s required in terms of getting a speed limit changed. Normally though speed limits are not changed but due to the houses around Rob Hall Corner and the amount of accidents there, she feels Finningham may have a claim to have the speed limit changed. There is a cost which would come out of her locality budget, if she has enough, otherwise Finningham Parish Council may have to make a contribution, if they approve to do so. To create a report that there is a case for the speed limit to change is between £2000 & £3000 and then an additional £5000 for the application.
Cllr Storey made a comment about the Bacton/Wyverstone development of the old middle school site. There had been quite a few responses to the consultation, saying it wasn’t wanted but it seems housing will go ahead but with more space for multi usage outside space. As previous reported, the middle school building isn’t fit for purpose and the primary school will be improved.
There are other consultation dates on 29th & 30th September.
On the 2nd contract of Broadband, she should find out soon what is happening with broadband in rural areas. The 1st contract actually ended up with the Council receiving money back due to the conditions of the contract, which should be paid into the 2nd contract. By the end of 2019, 97%-98% premises should have access to super fast broadband and if it’s below 2mbps then there is a voucher scheme to help towards receiving satellite broadband.

16.97   Contributions by Members of the Public.
There were no members of the public.

16.98   Apologies and approval of absence.
Mr. A. Kilbee unable to attend due to being on holiday, Mrs. D. Sewell unable to walk due to surgery, Mr. J. Miller & Mr. J. Black unable to attend meeting.
Mrs. C. Winter proposed, seconded by Mrs. M. Webb and agreed to accept the absences.

16.99   Approve minutes of the Parish Council meeting held on 12th. July, 2016
Mr. J. Downie proposed, seconded by Mrs. S. Webb and agreed that the minutes were a correct record and the Vice Chairman then signed the minute book.

16.100   To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.
Nothing from any of the Councillors.

16.101   Matters arising from the meeting held on 12th. July, 2016

16.101.1   Mrs C. Winter regarding the defibrillator – any updates to share? The clerk has contacted UK Power Networks to enquire whether they have information as to whether there are any active power cables near the notice board, opposite the pub that could power the defibrillator.
Update from Mrs. C. Winter – where we are now – full report on file, The Community Heartheart Trust are able to provide the equipment once payment has been received and have worked successfully with other Councils. Grants can be obtained, which applications have yet to be made to secure any money to pay for the equipment. The amount needed is between £1,500 & £2,000 depending on the equipment. There is also the cost of the cabinet for it to be stored securely & the connection of power for the unit. On going costs would be £10-£30 per year for electric, battery replacements are needed every 4 years costing £150-£2600 and replacement pads, which need replacing every 2 years at £30. Then there is also the consideration whether the unit is added to the insurance that the Council currently have.
No one anecdotally has been against this idea when asked. Neighbouring villages with this equipment are just too far away to help so it’s felt the Council needs to move forward to secure funds and make this happen.

101.02    Mrs. M. Webb, bus shelter – Any views/comments after the article in the Village newsletter? Nothing has been heard since the newsletter has been produced, but it was mentioned to have any comments back to her in time for the meeting in October.

101.03   Mr. J. Black ‘Welcome to Finningham’ signs. Any news on case number 141331? Highways have said they will send through examples of what other villages have done, but as yet they haven’t sent them, but it seems there shouldn’t be a problem.

101.04   Former Bacton Middle School site – any extra news? Nothing else extra to share over what Cllr Jane Storey shared.

101.05   Asset Report – Is everyone happy with the up to date values? Everyone is happy and it was just pointed out that the new metal storage container should be added.

101.06   Trees near cables along Wickham Road, near Carpenters. The clerk has reported this to UK Power networks and a job has been raised with reference CALL-1119744-A for engineers to attend the area and investigate further. Since this Power networks engineers have attended and said it’s not an electrical cable. It’s a BT cable.

16.102   Chairman’s Report.

This was shared with the clerk before leaving the country. The clerk read his report out.
The Chairman thanked the generosity of B & Q at Ipswich, Anglia Park, where he was able to collect, free of charge, rock salt to fill the salt bins in the village.
The spare salt bin has been placed on Rob Hall Corner, after the last one was damaged during accidents on that corner.
The slide in the recreation area of the Green has been condemned by the Safety people, so it has been taped off. The Chairman organised a visit from a representative from Action Play & Leisure and received a quote of £1,049 + VAT to fix the slide by cutting off the uprights and fitting them with metal feet. There are two quotations to replace the swings, Action Play & Leisure £3,098 & Playdale £3,406 for a free standing slide. There is also a quote from Action Play & Leisure for a Tower slide of £2,997. Prices include delivery and installation but not removal of the existing structure. Now there are quotes for an application for a grant can be applied for.
Any repairs to existing equipment would have to be paid by the Council, as any grants would not cover repairs or maintenance.
Is the Council in agreement that we should pursue this?
The Council agreed that replacing the slide is more important than replacing the slide.
There is still S106 money which hasn’t be resolved. It can only be used for “sport” and the last suggestion was to install an outdoor table tennis table. The prices are a bit more than the money available, by a few hundred pounds, but there is still a bit more researching to do.
Do the Council think this is a good idea or is there an alternative suggestion?
The Council believe with an outdoor table tennis table or French bowls.
The tree surgeon has attended to the oak trees along the B1113 and the side of the Green. They should now be safe but we will need to keep an eye on them and set aside some reserve to cover the cost of further treatment in the future. The Ash tree seems to have survived, so far, but that does not mean that it will not need attention next year.
The Chairman attended Jo Churchill’s visit to Gislingham. Naturally most of the meeting was about the proposed 45 dwelling development in the Gislingham greenbelt. However, the Chairman was able to talk about the state of our roads, including flooding and speed limit requirement and enforcement. She promised she would look into these issues.

16.103   To discuss and consider what the Council should do with regards to the trees between the Cemetery and Shadwell House. After 2 letters to the occupier of Shadwell House, the trees have not been reduced in height, therefore the concern of possible damage if they were to fall is still there. Should the Council consider reducing the height themselves and recovering the cost from the occupier of Shadwell House?
Mrs. M. Webb got a rough quote of around £1,500 to reduce the height of the trees and to have them taken down is around £1,700. The tree surgeon said to take the tops out, to leave around 20 ft of tree, may mean the trees may die. It was suggested by the Council to re-write to the occupier of Shadwell House sharing the price of what the Council have been quoted to reduce and cut down the trees and to ask the question whether she would like Finningham Parish Council to deal with getting the trees dealt with and she settles the bill. Mrs M. Webb said she would also like to see the legal document, as in the past legal letters were sent to the owner advising that the trees that were planted were planted on Parish Council land and the trees should be removed.

16.104  To approve the amendment of the minutes from 14th June 2016, 66.02 Mr A. Brownlie £6.00 1 x cut of the Green. It should actually read £60 1 x cut of the Green. This was a typing error and it’s only just come to light.
Mrs. C. Winter proposed, seconded by Mrs. M. Webb and agreed to amend the minutes. The Vice Chairman initialled the correction.

16.105   To consider and discuss the goalposts on the Green.  These have been unpegged and moved, but not re-pegged down again. The whole point of the goalposts being pegged down, is to reduce risk of anyone injuring themselves on them. Should the Council start with a polite notice in the next newsletter, before considering other action?
Mrs M. Webb said she checks on the goalposts weekly and she spoke to 3 lads who had moved them and not replaced the pegs to secure them. With it being explained the reason why they are pegged down, it seems the lads then help Mrs. M. Webb secure the posts. It was agreed that it should be mentioned in the next newsletter about the pegging down of the goalposts and the reason behind doing this.

16.106   To consider and discuss the play equipment report.  Long term and short term solutions.
After discussion, Mrs. C. Winter proposed, seconded by Mr. J. Downie and agreed to replace the slide, rather than use money to make good of what is there. And due to funds, the replacing of the swings should be put on hold, unless a grant is awarded to cover replacing the swings. A decommissioned sign should be placed on the slide a.s.a.p and the slide should be taped off again with an “out of use” sign.

16.107   To discuss and approve the work to be completed on the slide, £120 to replace the wooden posts.  In light of the play equipment report, the slide has been deemed as unsafe to use due to rot within the wooden posts.
After it’s been agreed to decommission the slide, then this item isn’t being considered.

16.108   To seek retrospective approval of the cutting of the nettles and brambles within the borders of the cemetery.  Mr A. Brownlie quoted the Chairman £50 to complete this work.
Mrs. C. Winter proposed, seconded by Mr. J. Downie and agreed for the cutting of the borders in the cemetery. It was also mentioned that the cemetery is looking very good and Cllr J. Storey made a comment of how well kept the churchyard looked.

16.109   To consider and approve the Clerks Networking and Information training day for the Clerk.  On Friday 30th September 2016, £16 + VAT.
Mrs. C. Winter proposed, seconded by Mrs. C. Winter and agreed for the Clerk to attend this training.

16.110   To discuss and consider what should be done with a branch of the Oak tree in the Churchyard which is currently leaning against the East Window. What should be done with the branch long term?
A small bit of branch against the window has been removed. It was discussed that nothing needs to be done with the tree long term at the moment.

16.111  Correspondence Received.

111.01  Suffolk Highways shared information on potholes, this can be found on their website Suffolk.gov.uk along with a programme of work.

111.02   Network Rail Crossing Consultation. Please be aware that there are three level crossings in Suffolk that have been removed from the project. Steggalls (S14) Finningham (S15) and Great Barton (S26) crossings were concurrently being progressed under s.118A of the Highways Act 1980. Following confirmation of Rail Crossing Extinguishment Orders, these crossings will no longer form part of the consultation.

111.03  Public Meetings with the PC & Chief Constable. These dates are on the notice board. The closest to Finningham is at The Cedars Hotel, Needham Road, Stowmarket on Tuesday 20th September 2016 starting at 6.30pm.

111.04   Community Emergency Planning – Mrs. D. Sewell has volunteered to be in contact with MSDC with regards to this. They will give her guidelines and templates to help create a community emergency plan for the village.

111.05   MSDC have confirmed the 2nd part of the precept, £3,230 is being paid within 5 working days from 1st September 2016.

111.06   Historic England have contacted to say the Secretary of State for Culture, Media and Sport has decided to add Finningham War Memorial to the List of Buildings of Special Architectural or Historic Interest. The memorial is now listed at Grade II.

16.112   Finance

112.01   Clerk’s Report
Previous meeting, last balance reported was from 29/6/2016.
Current account £5,146.74 (£262.18 still unpresented, once presented balance will be £4,884.56).
Deposit account £3,312.54 – interest 41p.
Balances as of 26/8/2016.
Current account £2,747.49 (£167.20 & £5.50 not yet presented, once presented balance £2,2574.79).
Receipts since 29/06/16 – none (the 2nd part of the precept £3,250 would have been paid into the account at the beginning of September).
Payments since 29/06/16 – £2,399.25 (£1,098.46 as approved last meeting) + (£1,199.00 & £5.50 & £6.81 as below).
Deposit account £3,312.54.

112.02   Requests for payment
Requests for payment as listed below and to review matters coming forth.
Mr. J. Downie proposed, seconded by Mrs. M. Webb and agreed to authorise the following payments:
ASGARD – £1,199.00 – metal container, retrospectively needs approving, due to payment needed to be made before delivery. (cheque already cleared).
MR C. GODDARD – £5.50 – petrol of the mowers (cheque has already been raised, as per minute 16.50).
MR. R. STOREY – £6.81 – petrol of the mowers (cheque has already been raised, as per minute 16.50) (cheque already cleared).
MR. A. KILBEE – £74.25 – mileage claim for mower & salt collection and training.
J. LAWES LTD – £18.90 – Oil for the strimmer and tape to seal off the slide.
SALC – £120.00 Leadership skills training course attended by the Chairman.
SALC – £18.00 – Clerks information and networking day attend by the Clerk.
SALC – £236.98 – Subscription to SALC for the year 2016-2017.
ICO – £35 – Annual renewal of data protection registration, which the Council are legally required to renew.
BROWN’S TREE SERVICE – £600.00 – cutting back of Oak trees on the Green.
MR. A BROWNLIE – £600 – 3 x cuts of the Green, 1 x cutting of the cemetery, 1 x cutting of the boarders within the cemetery and installing the concrete base for the new metal container within the cemetery.
MISS. N . HILL – £13.31 – clerk’s expenses.
Totalling £2,914.44 (£1,205.81 has already been presented).
MR C. GODDARD – £5.56 – petrol of the mowers.
New total £2,920 (£1,205.81 has already been presented).

16.113   Planning

113.01      To consider applications –
3332/16 – Trim branches on mature Walnut Tree. Hollis House, Wickham Road, Finningham, IP14 4HT
The Council has no issues with this application.
Decisions & to consider planning matters coming forth.
512/16 DOES NOT WISH TO OBJECT – Fell one Beech tree to ground level. Shadwell House, Church Lane, Finningham, IP14 4JB
3332/16 – Trim branches on mature Walnut Tree. Hollis House, Wickham Road, Finningham, IP14 4HT.
The Council has no issues with this application.

113.02  Decisions & to consider planning matters coming forth.
512/16 DOES NOT WISH TO OBJECT – Fell one Beech tree to ground level. Shadwell House, Church Lane, Finningham, IP14 4JB.2759/16 LISTED BUILDING CONSENT HAS BEEN GRANTED – Fenestration changes to west elevation D1 & W2 locations, revised drawings to proposed conversion of exiting redundant barn approve under listed building consent 1179/15. Barn conversion at Green Farm, Wickham Road, Finningham, IP14 4HT.

16.114   Questions to Vice Chairman.
There were no questions.

16.115   Items to be discussed at the next meeting and included in the September agenda.
Should the council put together a document which outlines to all parishioners what the council can and can’t do and how it spends its money each year.

16.116   Date of the next meeting.
The next meeting will be held on Tuesday 11th October 2016 in the Church, starting at 7.30pm.

The Vice Chairman then closed the meeting at 9.20pm.

Minutes for the Parish Council meeting held on

Tuesday, 12th. July, 2016,

in St. Bartholomew’s Church, Finningham, starting at 7:33pm

Present:  Mr. A. Kilbee, Mr. J. Downie, Mrs. M. Webb, Mrs. D. Sewell, Mr. J. Black, Mr. J. Miller and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) and 1 member of the public
 16.71

16.72

16.73

16.74

16.75

16.76

76.01

76.02

76.03

76.03

16.77

16.78

16.79

16.80

16.81

16.82

16.83

16.84

16.85

16.86

16.87

16.88

16.89

16.90

90.01

90.02

90.03

90.03

90.04

90.05

90.06

16.91

91.01

91.02

16.92

92.01

92.02

16.93

16.94

16.95

Visiting speakers

There were no visiting speakers.

Contributions by Members of the Public

The Chairman invited the member of the public to contribute later, when the item he wished to contribute on, appears later on in the agenda.

Apologies and approval of absence

None

Approve minutes of the Parish Council meeting held on 14th. June, 2016

Mrs. S. Webb proposed, seconded by Mr. J. Downie and agreed that the minutes were a correct record and the Chairman then signed the minute book.

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 14th. June, 2016

Mrs. C. Winter regarding the defibrillator – will planning be needed?

MSDC have shared that they don’t normally support defibrillator’s to be attached to a listed building or for them to be positioned in a Conservation area due to their appearance and would encourage for alternative solutions to be sort that are less sensitive.

Mrs. D. Sewell suggested if a new notice board was considered to replace the current one, then the defibrillator could be attached near to that, if there is still power there, from the telephone box was there. The Clerk needs to look into whether there is still power to the area near the notice board.

Mrs. M. Webb, bus shelter – next steps. Mrs. M. Webb will write an article to put into the village newsletter asking for people’s views/comments to having a bus shelter in the village.

Mr. J. Black ‘Welcome to Finningham’ signs. Any news on case number 141331?

There is still no news even having chased MSDC.

Former Bacton Middle School site – any extra news?

Mrs. C. Winter attended a meeting earlier in the day on 12th July 2016, where there was a mock up of the proposal, showing between 80 to 120 houses, which could be made up of flats or houses.  There is a current proposal of 120 homes.  Mrs. C. Winter feels that the Council have done all they can to try and help Bacton.

Chairman’s Report

The Chairman has had confirmation that Westhorpe will give Finningham the preferential hire rates, enjoyed by Westhorpe residents to Finningham residents, for their village hall due to the fact we agreed for S106 money to go to their cause.

The Chairman has had an meeting with Gillian Hilder from MSDC with regards to funding/grants and she said that Finningham can have £1,407.35 to use for outdoor sports, but the village needs to prove there is a need for it. An idea is to have an outdoor table tennis table, to be situated on the Green.  The grant money has to be claimed within a year.

The Chairman has also been looking for quotes for a new set a swings, as the current ones do not meet the current BS standards.  The cost of replacing the swings are around £6,000. The Chairman will see what grants can be gained, but it seems that there will not be enough money within the any grants to cover replacing the slide as well.

Friends of Finningham Report

A meeting has been arranged for 11th August 2016 to consolidate the committee and various officers.  All positions will be filled to enable the group to continue and benefit the village.

To discuss The Green – the maintenance and development for sports equipment.

Is there a need within the village for sports facilities on The Green?  There is play equipment for the children in the village, what about the rest of the population within the village?

This is talked through during the Chairman’s report.

 To discuss and approve the asset register. Is everyone happy with the replacement costs that are covered by the Council’s insurance.

The Chairman will get up to date replacement values for the Councils equipment.

To consider and approve the cleaning of the slide.  Cost to be in the region of £150.

The quote has been lowered to £80 as it’s been established through the providers of the slide, that no chemicals should be used due to the treatment put on the timbers of the slider when it was first sited.

It was proposed by Mrs. D. Sewell and seconded by Mr. J. Downie and agreed for the cleaning of the slide, at the lower quote of £80.

To discuss and approve the removal of a dead branch, which is currently hanging over the swings on The Green.  A quote hasn’t been received in time to be included in the agenda.

It was agreed that due to this being a health & safety issue, the Council must have this dead branch removed.

To consider, discuss and approve the updated risk assessment completed by Mrs. M. Webb. This has been sent to all Councillors to read prior to the meeting.

It was proposed by Mr. J. Miller and seconded by Mr. J. Black and agreed to amend the risk assessment slightly, to add the churchyard into the assessment and the severity of using the grass cutting equipment to 3.  Any new volunteer using the Council equipment are currently shown how to use it.  It was agreed there needs to be a training sheet produced and situated within the new metal container where all the equipment will be kept.

To consider, approve and adopt the NALC Financial Regulations 2016 for the coming year. The clerk has already emailed out the amended figures in the document, more suitable to Finningham Parish Council.

It was proposed by Mr. A. Kilbee and seconded by Mrs. D. Sewell and agreed to adopt the financial regulations with the amended figures.

To consider and discuss whether the Council should have a debit card to allow purchases to be made online/over the phone.

It was agreed that the idea is good in principal and would it be better for the Council to have another account with a smaller balance which has the debit card attached it.  The Clerk is to look into this with Barclays to see whether a limit can be put onto a debit card.  Safe guards need to be looked into, before getting a debit card.

 To discuss, consider and approve whether the Council would like to consider develop a Community Emergency Plan.  There is a workshop on the 27th July at West Suffolk House, Bury St Edmunds from 09:30 – 12:30 which is designed to help people find out more about what is involved, what support is available & to introduce the plan templates. This session is free.

It was agreed that having a community emergency plan is a good idea and that 1 Councillor will attend the free workshop.

To discuss whether the Council should have it’s own website rather than within the Friends of Finningham website.  Options of addresses, finninghamparishcouncil.co.uk or finninghamparishcouncil.org.uk both priced at £7.19/year. Under the transparency code fund, we are able to obtain grants for setting up a website, monthly ongoing website costs, even hours up to 3 hours a month for updating the website.  If the Council choses to set up it’s own website, then consideration will need to be taken into how much the Council gives Friends of Finningham so use of the village newsletter.

There are current issues with the Friends of Finningham website, which is taking a while to resolve.  OneSuffolk offer a website service, which a lot of parish & town councils use for their websites.  If this is used, the old site can be re-directed to it.  It’s felt the main reason for the contribution to Friends of Finningham is for the use of the newsletter and the Chairman said he would share more Council related information with the newsletter editor.

 To discuss flooding within the village. We need to encourage as many people as possible within the village to report this, whether via phone, writing/emailing or logging online.

Reporting rain and run off water on roads or pavements and blocked drains – http://highwaysreporting.suffolk.gov.uk/

Drainage or flooding enquiries – email floods@suffolk.gov.uk

Write –  Suffolk County Council, Endeavour House, 8 Russell Road, Ipswich, IP1 2BX

Call Highways – 0345 606 6171

The Chairman invited the member of the public to talk and share his views on the issue of flooding within the village.  The rainfall was measured on 20th June 2016, being 31mm. The pumping station outside of the village isn’t able to cope when there is heavy rainfall. The manholes covers in Gislingham Road overflow, discharging effluent. This has been reported to Anglian Water, on 2 different occasions when the rainfall has been high.  John Daniels, from the Environmental Agency will meet Anglian Water to discuss the matter, but it’s felt there needs to be a long term strategy to manage this issue.  It was requested for Finningham Parish Council to try and help with this matter and the current water and drainage services cannot cope if there are any extra properties built.  The member of the public was advised that Finningham Parish Council will help as much as it can, but it’s felt the issue needs to be taken with Suffolk County Council.

To discuss, consider and approve the quote of £383 + VAT to complete modifications to the slide handles, to comply with current BS standards.  This has appeared in the annual play inspection report for the last 2 years, that the handles no longer comply.

It was agreed to put this item on hold.

 Correspondence Received

Sewer problem and pumping capacity issue – it seems that when there is heavy rain, the drains along  Wickham Skeith Road between The White Horse and Gislingham Road overflow from the manholes, causing foul water to come through the manholes and into the water course.  Anglia Water has been contacted who deal with the leak at the time, but they don’t seem to be dealing with the ongoing issue.  Its felt the ongoing issue is with the pumping stations east of Gislingham Road, with either the capacity not being enough or is in need of maintenance.

Network rail e-mail – level crossing questionnaire with a link to complete online.  This has already been emailed to Councillors. Mr J. Miller shared that Network Rail are wanting to re-route a footpath through a field close to Eastlands.

SCC, road investment strategy, about main trunk roads in Suffolk. Wanting feedback about the main roads I Suffolk – this was emailed out to Councillors.

List of Councillors – are councillors happy to have their contact number/email on this list to make it easier for people to contact them? The Councillors shared their numbers which they agreed are happy to be printed to enable them to be more contactable.

Finningham War Memorial – invitation to comment on the consultation report completed by Historic England. The report has been sent to all Councillors.

Pensions – Automatic enrolment pension scheme. A ‘declaration of compliance’ needs to happen before 1st August.2016.

The annual play inspection will happen middle-end of July.  A Councillor is able to attend during the inspection, at an additional cost of £35.

Finance

Clerk’s Report

Previous meeting, last balance reported was from 27/5/2016

Current account £5,954.95 (after all cheques presented the balance will be £5,398.85)

Deposit account £3,312.13

Balances as of 29/6/2016

Current account £5,146.74 (£262.18 still unpresented, once presented balance will be £4,884.56)

Receipts since 28/05/16 –

Payments since 28/05/16 – £808.21 (£939.09 approved at last meeting, £262.18  not yet presented)

Deposit account £3,312.54 – interest 41p

Requests for payment

Requests for payment as listed below and to review matters coming forth.

Mrs. M. Webb proposed, seconded by Mrs. D. Sewell and agreed to authorise the following payments:

MR C. GODDARD – £5.54 – petrol of the mowers

MR. A. KILBEE – £92.33 – Repairs to the wheeled strimmer

NATALIE HILL – £669.46 – Salary from April – July

NATALIE HILL – £43.93 – Expenses

HMRC – £167.20 – PAYE

MR. A BROWNLIE – £120 – 2 x cuts of the Green

Totalling £1,098.46

 

Planning

To consider applications –

2759/16 – Fenestration changes to west elevation D1 & W2 locations, revised drawings to proposed conversion of exiting redundant barn approve under listed building consent 1179/15. Barn conversion at Green Farm, Wickham Road,  Finningham, IP14 4HT

The Council have no objections and no comments on this application.

Decisions & to consider planning matters coming forth.

2154/16 GRANTED Lime tree – reduce second limb on south side by approx. 5 metres and reshape canopy on south side to balance. School Lane, Walsham Road, Finningham, IP14 4JF

1817/16 GRANTED variation of condition 2 (approved plans) and condition 3 (external materials) of listed building consent 1178/15, proposed external render.  Green Farm Barn, Wickham Road, Finningham, IP14 4HT

1818/16 GRANTED variation of condition 2 (approved plans) and condition 3 (external materials) of planning permission 0889/15 Green Farm Barn, Wickham Road, Finningham, IP14 4HT

Questions to Chairman

It was mentioned that the state of the B1113, where the works replacing water pipes were taking place,  have left the road in a state where the road is not longer level.  The Chairman was aware of the state of the road and shared information, from the contractors doing the work, that they are aware of the resulting road movement and it’s within allowances and it will not be replaced/resurfaced.

 

Items to be discussed at the next meeting and included in the September agenda.

Nothing extra was mentioned, apart from what was discussed during the meeting.

Date of the next meeting

The next meeting will be held on Tuesday 13th September 2016 in the Church, starting at 7.30pm

The Chairman then closed the meeting at 10.02pm

 

MINUTES OF PAST MEETINGS

Minutes for the Parish Council meeting held on

Tuesday, 14th. June, 2016,

in St. Bartholomew’s Church, Finningham, starting at 7:33pm

Present:  Mr. A. Kilbee, Mr. J. Downie, Mrs. M. Webb, Mrs. D. Sewell, Mr. J. Black, Mr. J. Miller and Mrs. C. Winter
In attendance:  Miss. N. Hill (Clerk) and no members of the public
16.42

 

 

 

 

 

 

 

 

 

 

16.43

 

 

16.44

16.45

 

 

16.46

16.47

47.01

 

 

47.02

47.03

47.04

 

 

16.48

 

 

 

 

16.49

 

 

 

 

16.50

 

 

 

 

16.51

 

 

 

 

16.52

 

 

 

 

 

 16.53

 

 

 

 

16.54

16.55

 

 

 

16.56

16.57

16.58

 

16.59

16.60

 

 

 

 

 

 

16.61

 

 

 

 

 

 

 

 

16.62

16.63

 

 

 

 

16.64

 

 

 

 

 16.65

65.01

65.02

65.03

16.66

66.01

66.02

16.67

67.01

67.02

16.68

 

 

 

 

 

Visiting Speakers

Cllr. R. Barker shared there should be ‘open space’ money for us on the village green.

He is aware of level crossing closures throughout the County but none of these really effect Finningham.

With regards to Moon Lane, there isn’t any update to give.

Cllr. Barker said he will support Finningham Parish Council with trying to get a grant for outdoor sport provision.  This grant could be in the region of £1,400.

The Chairman shared with Cllr. Barker about Rob Hall Corner and still waiting for the damaged chevron to be replaced.  Cllr. Jane Storey has shared an email from Josh Kerridge, from Highways, that a replacement sign has been ordered, with a yellow background for more visibility.

Contributions by Members of the Public

Nothing as there were no members of the public present.

Apologies and approval of absence

None

Approve minutes of the Annual Parish Council meeting held on 10th. May, 2016

Mrs. D. Sewell proposed, seconded by Mrs. M. Webb and agreed that the minutes were a correct record and the Chairman then signed the minute book.

To receive any pecuniary or non-pecuniary declarations of interest from Members and any Gifts of Hospitality.

Nothing from any of the Councillors.

Matters arising from the meeting held on 10th. May, 2016

Has everyone had a chance to read the folder that Mrs. C. Winter complied regarding the defibrillator – is the Council at a stage for a decision to be made and approve which option to take?

Half the Councillors have read it. Community Heartbeat has a guide on their website for Councils.  Mrs Winter is still waiting to hear back with regards to planning.

Mrs. M. Webb, bus shelter – what are the initial findings to whether this is viable or not?

The Council could potentially get a one off grant in the region of £1000 or see if Cllr. Jane Storey could offer some of her locality budget.  The total cost will be between £3000 – £5000.  A bus shelter is not able to obscure a footpath. So it’s suggested looking into the siting location of it first, as if no one is happy for it to be placed outside there property, then it will not be able to happen.

Mr. J. Black ‘Welcome to Finningham’ signs and planters at the entrance of the village – will the Council need to seek permission?

MSDC have issued a case number and will respond within 30 days.

Former Bacton Middle School site – any extra news?

The developers, Cornerstone, have yet to set and share a date for a meeting for the public to attend.

Chairman’s Report

The Chairman gave an update on Rob Hall corner and how we are still waiting on a replacement chevron sign.

He also shared about the water works along the B1113 and the closure of the road and the contractors carrying out the work are using Rookery Farm as their base for their equipment.

It seems fibre broadband is being installed along Walsham Road, but no idea of a live date.

The Chairman thanked everyone for their support of the erection of the flagpole.

Friends of Finningham Report

There was no one able to give a report.

It was mentioned by the Councillors that a letter of thanks should be written to the 3 organisers for organising the Queens 90th birthday celebrations on the Green, which went very well on 12th June 2016.

To approve for the coming year, that payment of fuel is made as and when a receipt is presented in between meetings.

It was proposed by Mrs. D. Sewell and seconded by Mr. J. Black and agreed for the payment of fuel to be made in between meetings and retrospectively agreed at the Councils next meeting.

 

To approve the new pay scale for the Clerk as agreed by NALC to be implemented immediately and backed dated to 1st April 2016

It was proposed by Mr. J. Black, seconded by Mrs. D. Sewell and agreed to approve the new pay scale and back date to 1st April 2016

 

To consider and approve the appraisal completed by the Chairman with the Clerk. As this wasn’t completed last year, it is suggested by the Chairman to move the Clerks pay scale up 2 spinal columns, from SCP 15 to SCP 17 and to back date to 1st April 2016 to coincide with the annual change of pay scale.

It was proposed by Mr. J. Black, seconded by Mrs. D. Sewell and agreed to approve the appraisal and to move the Clerks pay scale from SCP 15 to SCP 17 and back date to 1st April 2016.

To consider and pre-approve the training for Councillors of £100 per training course.  This is to allow Councillors to attend at short notice if a course comes up.

It was proposed by Mrs. D. Sewell and seconded by Mrs. C. Winter and agreed to pre-approve the training for Councillors to the value of £100 per training course.

To approve, in the region of £150, to repair the push strimmer, which currently isn’t working.

It was proposed by Mr. A. Kilbee and seconded by Mrs. D. Sewell and agreed to approve this repair after it was discussed that the push strimmer is worthwhile repairing rather than purchasing a new one.

To consider and approve the updated risk assessment completed by Mrs. M. Webb.

To roll over to the next meeting once the risk assessment has been sent to all Councillors to review before approving.

To consider, approve and adopt the NALC Financial Regulations 2016 for the coming year. Noting the points that the Clerk has highlighted for the Council to consider and decide upon.

It was agreed for the Chairman and Clerk to consider the highlighted parts and set suggested amounts for the Council to consider.  This it to be sent to all Councillors before the next meeting and for questions to be ready ask at the next meeting in July 2016.

 

To approve the purchase of a metal storage container for the Parish Council equipment of £1000 + VAT.  Other options have been looked into, taking into considering the price and also the security of it.  This particular container is police approved.

It was proposed by Mrs. D. Sewell and seconded by Mr. J. Black and agreed to approve this purchase, knowing that a base will need to be created for in, which will cost an additional £295.

To discuss, consider and approve whether the Council should continue having monthly meetings, with the exception of August and December.

It was proposed by Mrs. C. Winter and seconded by Mrs. D. Sewell and agreed to continue having monthly meetings with the exclusion of August and December.

To approve the Council is in agreement to pay £15 per meeting for the hiring of the Church. Meetings can no longer he held in the former dining room of the pub, therefore the only option is to have them back at the Church.  Previously this cost £90 a year (£15 per meeting) but if its agreed to continue with monthly meetings, the hiring of the Church will be higher than in the past, 10 x £15 totally £150 a year.

It was proposed by Mrs. D. Sewell and seconded by Mrs. C. Winter and agreed to pay £15 for each meeting held at the Church, which will be paid yearly.

 To consider and approve changing of the reserve policy. Currently it states in the reserve policy, reserves should equal 50% of the precept.  It should also state that £1000 is reserved for election costs if required to fill any casual vacancy.  The internal auditor has recommended that the Council change their reserve policy to be more in line with the money the Council keeps in reserves.

It was proposed by Mr. A. Kilbee and seconded by Mrs. M. Webb and agreed to change the reserve policy to reflect better what it currently in reserve.

 To discuss, consider and approve whether the S106 money from developments within Finningham should be released to other villages in the area to use. There is currently £2,569.91 of S106 raised from developments with Finningham that MSDC would to release to Westhorpe Village Hall.

Mr R. Barker explained that S106 money is for use towards a village hall only and it has to be used within a certain period of time, otherwise it goes back to the developer.  It was suggested whether a deal could be done with Westhorpe as to whether they could give Finningham preferential rates if the Council agrees to release the S106 from Finningham developments.

It was proposed by Mrs. C. Winter and seconded by Mr. J. Black and agreed for the S106 money to be released and used by Westhorpe for their village hall.

 

To discuss, consider and approve the quote of £295 from Mr. Brownlie for the concrete base needed for the installation of the metal container, within the Cemetery.  This includes the wooden frame, hard-core, sharpsand/cement concrete and mixer hire.

It was proposed by Mrs. D. Sewell and seconded by Mr. J. Black and agreed to approve this quote for the concrete base.

To discuss, consider and approve the quote of £120 from Mr. Brownlie to install new legs to the side on the Green.  This involves removing the concrete footing at one side of each leg of the slide, install matching timber supports, bolt together and re cement.

It was agreed to leave this work and not have this completed.

To discuss, consider and approve the quote of £320 from Mr. Brownlie to replace 10 posts and 5 rails that is part of the fencing that goes around the Green.  This also includes the disposal of the old concrete bases and wood.

It was proposed by Mr. J. Black and seconded by Mrs. D. Sewell and agreed to approve this quote to replace the posts and rails.

 

Correspondence Received

Fly the flag on Armed Forces Day, Saturday 25th June 2016.  MOD has suggested to hoist the flag on Monday 20th June, flying it until Armed Forces Day itself.

SGT Andrew Martin explains that the SNY are unable to attend all AGM’s.  He is offering to meet with groups of clerks at Stowmarket Police Station for any points to e raised.  Do the Council have any points they need raising with the Police?  No one felt there was anything that needed to be brought to the attention of the Police.

Road closure along the B1113 and also a 7 day road closure of Gislingham Road, 270 metres north of Wickham Road.

Finance

Clerk’s Report

Previous meeting, last balance reported was from 29/4/2016

Current account £5,640.43

Deposit account £3,312.13

Balances as of 27/5/2016

Current account £5,954.95 (£556.10 still unpresented, once presented the balance will be £5,398.85)

Receipts since 30/04/16 – £659.58 (VAT credit)

Payments since 30/04/16 – £345.06 (£901.16 approved at the last meeting, £556.10 not yet presented)

Deposit account £3,312.13 –

Requests for payment

Requests for payment as listed below and to review matters coming forth.

Mr. A. Kilbee proposed, seconded by Mr. J. Black and agreed to authorise the following payments:

Mr C. GODDARD – £10.91  – petrol for the mowers (retrospectively needing approval)

TOWER MINT LTD – £152.28 – Commemorative medals for 90th Birthday of the Queen

MSDC – £486.00 – Litter and dog bin emptying

J. LAWES LTD – £109.90 – 2 x bags of playbark

MR A. BROWNLIE – £120.00 – 2 x cuts of the Green

MR A. BROWNLIE – £60.00 – 1 x cut of the Green

Totalling £939.09

 

Planning

To consider applications –

2512/16 Fell one Beech to ground level – Shadwell House, Church Land, Finningham

No comment by the Council and no objection.

The Council have no objections and no comments on this application.

Decisions & to consider planning matters coming forth.

None

Questions to Chairman

More comments than questions – Along Wickham Road, it seems there are trees leaning on cables.  Is was asked for the Clerk to look into this to try and establish what these cables are for.

Also opposite the Green, where the water collects and the road is in need of repair, this is continuing to look a mess and the pot holes are not being dealt with.

 Items to be discussed at the next meeting and included in the July agenda.

Nothing extra was mentioned, apart from what was discussed during the meeting.

Date of the next meeting

The next meeting will be held on Tuesday 12th July 2016 in the Church, starting at 7.30pm

The Chairman then closed the meeting at 9:37pm

   
 
 
 
 

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